Medius costs from £22,882 a year for AP Automation, its lowest public list price on the 2024 UK G-Cloud 14 catalogue, or an estimated £42,882 to £52,882 in year one. US contracts are quoted on entities, invoice volume and modules, with unlimited users, and G2 reviewers report a 9% average discount.
Medius pricing: key takeaways
- Quote only: Medius sells AP Essentials and AP 360 on custom quotes, both with unlimited users and one sandbox.
- Entities: AP Essentials covers 1 entity and AP 360 covers 3, so each extra company raises the quote.
- UK list prices: On the UK G-Cloud 14 catalogue in 2024, Medius listed AP Automation at £22,882 a year and Procurement plus AP at £34,770.
- Implementation: Medius bills setup by consultant time at $250 an hour on its 2023 US list, doubled on non-business days.
- Setup time: Medius says rapid deployment takes 4 to 6 weeks, while G2 reviewers report 5 months on average.
- Add-ons: Payments, procurement, sourcing, expenses, supplier onboarding, contracts and Premium Support all cost extra.
How much does Medius cost?
Medius costs from £22,882 a year for AP Automation, its lowest public list price, on the 2024 UK G-Cloud 14 catalogue; it publishes no US price. Every AP automation contract is quoted on AP Essentials, with 1 entity, or AP 360, with 3 entities plus AI and fraud features, both with unlimited users.
| Package | Price | Entities | Adds |
|---|---|---|---|
| AP Essentials | Quote | 1 | AP automation, multi-way matching, Capture, Analytics, standard support |
| AP 360 | Quote | 3 | Essentials plus Copilot, Supplier Conversations, Fraud & Risk Detection, Supplier Portal |
| Both | Included | 1 sandbox | Unlimited users, prepayments, recurring invoices |
What drives a Medius quote
Medius prices on invoice volume, legal entities, add-on modules and ERP scope, so those four set your quote.
- Invoice volume a year, which sets the subscription band (ERP Research)
- Legal entities beyond the 1 or 3 included
- Add-on modules such as Payments or Procurement
- ERP connections and implementation scope
Public price signals and how old they are
TrustRadius still lists older plans at $2,499, $3,499 and $19,999 a month. Medius no longer sells those packages, so they are not a guide to a current quote. The newer signals are Medius' 2024 UK G-Cloud list prices, used for the year-one budget below.
What will Medius cost for your business?
Medius costs a 50 to 200 employee company from £22,882 a year, or about £42,882 to £52,882 in year one with implementation. That is AP Automation on the 2024 UK G-Cloud 14 list plus 20 to 30 consultant days at £1,000 a day for its 4-to-6-week rapid plan; Medius gives no US list price.
Year-one budget for a 50 to 200 employee company
Year one comes to about £42,882 to £52,882 on AP Automation, or £54,770 to £64,770 with Procurement, at UK G-Cloud list prices before VAT and travel.
| Year-one line | AP Automation only | Procurement + AP Automation |
|---|---|---|
| Subscription, UK G-Cloud 14 list price (2024) | £22,882 | £34,770 |
| Invoices included | Not stated on the listing | 10,000 a year |
| Implementation, 20 to 30 days at £1,000 a day (G-Cloud rate) | £20,000–£30,000 | £20,000–£30,000 |
| Year one, before VAT and travel | £42,882–£52,882 | £54,770–£64,770 |
- The day count is our reading of Medius' 4-to-6-week rapid plan; Medius quotes the real number of days after workshops
- Medius' own May 2024 proposal sets the day rate at £1,125 standard and £1,000 on G-Cloud
- 10,000 invoices a year is about 830 a month; if your count is below that, the Procurement + AP bundle's included volume covers you
- That 2024 bundle named 1 standard and 1 power user, with user packs extra, while today's US packages list unlimited users: confirm which applies
What drives your quote
Invoice volume, package, entities, add-on modules, implementation scope and support level each move a Medius quote, so get each one priced.
| Driver | What raises it | What to ask |
|---|---|---|
| Invoice volume | More invoices a year move you to a higher band | Invoices included and the overage price |
| Package | AP 360 adds Copilot, fraud checks and a supplier portal | Both packages priced side by side |
| Entities | Companies beyond the 1 or 3 included | Price per extra entity |
| Add-on modules | Payments, procurement, sourcing, expenses, contracts | Price per module, bundled in year one |
| Implementation | More ERPs, entities and custom workflows | A fixed fee instead of hourly billing |
| Support | Premium Support upgrade | What Standard Support covers |
Ask Medius for these in writing
Get the yearly price at your invoice volume, the overage rate, implementation hours and the renewal cap in writing before you sign.
- The yearly subscription for each package at your invoice volume
- What counts as an invoice, and the overage rate
- Implementation hours, or a fixed implementation fee
- The renewal cap for a multi-year term
- Premium Support and add-on prices
What Medius charges on top of the subscription
Medius charges $250 an hour for professional services on top of the subscription, double on non-business days, and quotes its six add-on modules and Premium Support. The modules are Payments, Supplier Onboarding, Procurement, Sourcing, Expense Management and Contract Management; onsite travel is billed at cost.
Add-on modules and services
Every Medius add-on module and Premium Support is quoted; only services have list prices, at $250 an hour in the US.
| Item | How Medius charges | Published price |
|---|---|---|
| Medius Payments | Add-on to either package | Quoted |
| Procurement, Sourcing, Contract Management | Add-on modules | Quoted |
| Expense Management, Supplier Onboarding | Add-on modules | Quoted |
| Premium Support | Fee-based upgrade | Quoted |
| Consultant or project manager | Per hour | $250 (2023 US list) |
| Implementation day (UK, May 2024) | Per day of work | £1,125 standard; £1,000 on G-Cloud |
| Work on non-business days | Per hour | 2x the hourly rate |
| Onsite travel | Actual cost + travel time | Travel time at 50% of rate |
What Premium Support adds
Premium Support adds a designated team, a named account manager and 24/5 priority cover, at a quoted fee; Standard Support is included.
- A designated support team with a two-month ramp-up
- A named Support Account Manager
- 24/5 availability, enhanced response SLAs and priority tickets
- Standard Support is included in AP Essentials; Premium is extra
How much does Medius ERP integration cost?
Medius publishes no separate ERP integration fee: ERP work sits inside the implementation project and is billed as consultant time. It integrates with SAP, Oracle, Microsoft Dynamics, NetSuite and Infor, and implementation is tailored to your ERP, so complex setups or several ERPs mean more billable hours.
| Your ERP | Medius support | Effect on cost |
|---|---|---|
| Microsoft Dynamics 365 | Rapid deployment documentation | Part of implementation hours |
| Oracle NetSuite | Rapid deployment documentation | Part of implementation hours |
| SAP | Rapid deployment documentation | Part of implementation hours |
| Oracle, Infor | Listed ERP integration | Confirm scope in the statement of work |
| Several ERPs or entities | Per-entity setup | More entities and hours |
Medius positions its software as a layer on top of the ERP, which stays the system of record. It says AP automation typically cuts manual invoice processing time by 60% to 90%, depending on invoice volume, ERP integration quality and the share of PO-backed invoices.
What to confirm about your ERP
Confirm whether your ERP connector is in the subscription and how many consultant hours Medius estimates for the integration.
- Whether your ERP connector is included in the subscription
- How many consultant hours the ERP integration is estimated at
- Whether vendor master, GL coding and payment status sync both ways
- Whether each extra entity needs its own ERP mapping and hours
Medius implementation cost and setup time
Medius implementation costs $250 an hour on its 2023 US price list and takes 4 to 6 weeks on its rapid deployment plan, though G2 reviewers report an average of 5 months. It is billed on top of the subscription, so every 100 consultant hours adds $25,000 to year one; ask for a fixed fee.
| Phase | Time | Who pays |
|---|---|---|
| Data gathering and self-paced learning | Days | Your team's time |
| Test-ready system and configuration | Within the 4–6 week rapid plan | Consultant hours |
| ERP integration and testing | Varies by ERP | Consultant hours |
| Go-live, rapid deployment | 4–6 weeks (Medius) | Implementation fee |
| Reviewer average, start to live | 5 months (G2) | Implementation fee |
- Medius runs the project with its own consultants and a joint team from your side
- Medius publishes no fixed implementation fee, so ask for an hours estimate per phase
- G2 reviewers mention complex setups and slow changes for unusual configurations
- Year one = subscription + consultant hours + travel, so ask for all three in one quote
Entities, modules and contract terms
Medius prices grow with entities and modules. AP Essentials includes 1 entity and AP 360 includes 3, both with one sandbox. Payments, procurement and other modules are added to the same subscription at extra cost. Medius publishes no contract length or renewal terms, so set them in the order form.
| Term | How Medius handles it |
|---|---|
| Entities | 1 on AP Essentials, 3 on AP 360; more are quoted |
| Sandbox | 1 included in each package |
| Users | Unlimited in both packages |
| Support | Standard included; Premium Support is a paid upgrade |
| Add-on modules | Added to the subscription at extra cost |
Renewal terms to check before you sign
Medius publishes no renewal terms, so write the included invoice volume, entity prices, a renewal cap and the notice period into the order form.
- The invoice volume included each year and the price per extra invoice
- The price of each entity beyond those included
- A cap on renewal increases for a multi-year term
- Whether Premium Support and add-ons renew at the same discount
- Notice period and data export at the end of the term
What companies actually pay for Medius
Companies pay Medius from £22,882 a year for AP Automation and £34,770 for Procurement plus AP on its 2024 UK G-Cloud 14 list, and G2 reviewers report a 9% average discount. Vendr has no data and these are list prices, not reported deals. G2 reviewers also report 23 months to payback.
| What is reported | Figure | Source |
|---|---|---|
| UK G-Cloud 14 list price, AP Automation (2024) | £22,882 a year per licence | UK Digital Marketplace |
| UK G-Cloud 14 list price, Procurement + AP (2024) | £34,770 a year, 10,000 invoices | Medius G-Cloud pricing proposal |
| Older directory plans (retired) | $2,499–$19,999 a month | TrustRadius |
| Average discount | 9% | G2 reviewers |
| Time to payback | 23 months | G2 reviewers |
| Time to implement | 5 months | G2 reviewers |
| Ratings | 4.3 of 5 Capterra; 6.8 of 10 TrustRadius | Capterra, TrustRadius |
Is Medius worth the price?
Medius is worth its price for mid-size and larger AP teams on SAP, Dynamics or NetSuite with high invoice volume. Cutting a $10.18 average invoice cost toward the $2.36 top teams reach pays it back. Many entities, add-ons and long rollouts raise the cost, which is when Medius alternatives are worth comparing.
Worth it if
- You process thousands of invoices a month
- You run SAP, Dynamics, Oracle, NetSuite or Infor
- You want unlimited users with no per-seat fee
- You need fraud and risk checks on supplier payments (AP 360)
Look elsewhere if
- You need a published price before a sales call
- You have many entities beyond the 1 or 3 included
- You cannot wait months for implementation
- You want consultant time capped, not billed hourly
How to get a better Medius price
Ask for AP Essentials and AP 360 priced side by side, with your invoice volume, entities and add-ons itemised. Push for a fixed implementation fee instead of open hourly billing, include Premium Support in the first quote if you need it, and ask for at least the 9% average discount G2 reviewers report.
Get in writing
- Price for each package
- Included invoices and overage rate
- Price per extra entity
- Fixed implementation fee
- Premium Support price
- Renewal cap
Ways to pay less
- Start on AP Essentials
- Use the rapid deployment plan
- Avoid non-business-day work (2x rate)
- Run training remotely to skip travel
- Bundle add-ons in year one
Medius pricing vs alternatives
Medius quotes each package, with UK list prices from £22,882 a year, while Tipalti starts at $99 a month plus transaction fees and BILL at $49 per user a month. Zapro pricing has Spark at $699 a month, Growth at $1,999 a month and Scale on custom pricing, all with unlimited users; your ERP or bank pays suppliers.
| Tool | Pricing model | Starts at | Per-user fee |
|---|---|---|---|
| Medius | Quote by package, entities, volume | Quote only | No |
| Tipalti | Platform fee + transaction fees | $99/month | No |
| BILL | Per user | $49/user/month | Yes |
| Coupa | Quote by module | Median $94,519/yr | Active users |
| Zapro | Flat plans, unlimited users | Spark $699 / Growth $1,999 a month; Scale custom | No |
Medius pricing FAQs
How much does Medius cost?
Medius does not publish prices; AP Essentials and AP 360 are quoted on entities, invoice volume and modules. Its lowest public list price is £22,882 a year for AP Automation on the UK G-Cloud 14 catalogue (2024), and implementation is billed on top as consultant time.
What does the company Medius do?
Medius, founded in Sweden in 2001, sells accounts payable automation and spend management software. Its suite covers invoice capture and matching, payments, fraud detection, procurement, sourcing, expenses and contracts for mid-size and enterprise finance teams.
What is Medius AP automation?
It is Medius's cloud software for capturing supplier invoices, matching them to purchase orders and routing approvals before posting to your ERP. It comes as AP Essentials or AP 360, both with unlimited users, sold on a custom quote.
How long does Medius take to implement?
Medius says its rapid deployment method gets the AP application live in 4 to 6 weeks. G2 reviewers report an average of 5 months, and the length matters for cost because consultant time is billed by the hour.
Does Medius offer a free trial?
No. TrustRadius and Capterra list no free version or free trial for Medius. You book a demo or consultation and receive a custom quote for AP Essentials or AP 360, with add-on modules priced separately.
Which AP automation software is the best value?
No single tool is best value for every team: Medius suits high-volume teams on SAP or Dynamics but is quote-only. Rivals with published prices start from about $99 a month, or $49 per user a month. Compare total yearly cost, implementation and entity limits.
Sources: Medius pricing page; Medius professional services price list (USD 2023); Medius rapid implementation; Medius Premium Support; TrustRadius; G2 Medius pricing; UK Digital Marketplace, G-Cloud 14: Medius AP Automation (listing now closed); Medius Procurement and AP Automation pricing proposal, G-Cloud 14 (May 2024). Prices come from Medius's own pages where published and from the third-party sources listed, labelled as such. Estimates are not quotes.
