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About Us
Vendor Management Guide
Meet Zapro AI: Procurement & Vendor Management Tool That’s Easy to Use
Bring procurement & vendor management together on one intelligent platform-automate tasks, improve transparency, and strengthen supplier performance without the manual hassle.
See How Modern Procurement Actually Works
See Here!
Less manual work
Handle approvals, purchase orders, and
vendor tasks without chasing people.
More control
See every supplier, request,
and spend clearly in one system.
Faster decisions
Give vendors the clarity they need
so work moves forward without delays.
Features
One platform.
Save millions with Total control.
Start with what you need, customize as you go.
A smarter way to purchase.
From requests to payments, purchasing becomes structured and predictable while improving supplier performance.
- Automated purchase requests
- Clear approval workflows
- Role-based access control
- Full visibility across the process
- “Prompt to buy” powered by Z1
Onboard vendors in minutes, not days.
From onboarding to performance tracking, vendor management stays simple and structured as your vendor base grows.
- Fast vendor onboarding with templates
- Centralized vendor profiles
- Track vendor performance over time
- Monitor compliance easily
- Full visibility across the vendor lifecycle
Always know what you have and where it is.
Track inventory in real time without constant checking. Plan better, avoid shortages, and move stock easily across locations.
- View stock levels instantly across locations
- Plan demand with confidence
- Get alerts before stock runs low
- Manage inventory across multiple locations
- Transfer inventory between locations smoothly
Understand where money goes before it is gone.
Clear visibility helps teams spend wisely and plan better as they grow.
- See spend across all vendors in one place
- Spot cost-saving opportunities early
- Track budgets as the business scales
- Analyze spend by category
- Get simple, useful reports and dashboards
Pay vendors on time, without stress.
Invoices should not slow teams down. From capture to payment, accounts payable stays accurate and organized.
- Automatic invoice processing from start to finish
- Match invoices with purchase orders and receipts
- Extract invoice data quickly and accurately
- Stay compliant with digital invoicing norms
- Handle disputes and exceptions without manual effort
Never lose track of contracts again.
Keep all agreements organized, visible, and easy to manage throughout their lifecycle.
- Store all contracts in one place
- Track versions and changes automatically
- Get alerts before renewals or expiries
- Monitor compliance easily
- Maintain audit-ready records
Keep procurement connected with finance systems.
Procurement works best when it stays in sync with ERP and accounting tools.
- Two-way sync for vendor and master data
- Invoice integration via API or SFTP
- Custom integration support
- Sync payment status automatically
- Keep legal entities and accounts aligned
Run procurement and vendor management from one place.
Everything works together so teams move faster without jumping between systems.
- Vendor onboarding with templates
- Automated purchasing workflows
- Accurate invoice automation
- Clean document management
- Performance tracking as you scale
Integrations
Zapro’s Integrations
Procurement works best when everything is connected.
Integration Options
Keep procurement, finance, and operations aligned. Zapro connects with your ERP for real time vendors and spend updates.
Orchestration & Collaboration Tools
Keep work moving in familiar tools. Zapro integrates with Slack, email, and Adobe to streamline approvals and collaboration.
HR & Identity Systems (SSO)
Simplify secure access. Zapro integrates with HR and identity systems for single sign on and role based control.
Why choose us
Everything You Need to Run Procurement Smarter
Vendor onboarding
Vendor onboarding, without the delays
Create vendors and contracts in minutes using predefined templates, without back-and-forth.
Procurement transactions
Procurement transactions, made seamless
From requests to recurring invoices, everything flows in one continuous process.
Risk and relationships
Risk and relationships, under control
Track documents, conversations, and compliance from one place while building stronger vendor relationships.
Performance snapshot
Measured Impact. Real Outcomes.
50%
quicker
Vendor onboarding time
100% centralized
Improved visibility
40% fewer
Vendor errors reduced
Customer Testimonial
Don't take our word for it. Take theirs.
“Zapro made procurement effortless with a user-friendly interface and stellar support. Our team and suppliers adapted quickly, and we’re now seeing faster approvals and smoother collaboration.”
“Zapro’s strategic sourcing tools have allowed us to negotiate superior contracts and realize significant cost savings.”
“Implementing Zapro improved our vendor coordination significantly, leading to a substantial reduction in costs and faster vendor onboarding.”
By Personas
Zapro is designed for all
- Marketing
- Finance
- Procurement
- Engineering
- Human Resources (HR)
For Growth Enablement Teams
Onboard agencies and partners easily while keeping contracts and spending organized.
- Bring marketing vendors on board quickly and consistently
- Manage contracts for agencies, influencers, and freelancers
- Track spend across campaigns and vendors in real time
- Stay compliant with clear, organized documentation
- Scale external partnerships while keeping risk under control
- Get a single view of vendor performance and ROI across campaigns
For Accounts Teams
Process invoices accurately with better control and audit-ready records.
- Automatically capture and process invoices
- Support both two-way and three-way matching
- Track tax-related invoices and compliance requirements
- Reduce discrepancies and manual reconciliations
- Keep audit-ready financial records without extra effort
- Gain real-time visibility into cash flow and outstanding liabilities
For Sourcing Teams
Manage vendors, RFQs, approvals, and spend in one structured workflow.
- Centralize vendors and sourcing requests in one place
- Manage RFQs and quotations without email chains
- Standardize procurement workflows across teams
- Improve visibility into spend and approvals
- Strengthen supplier selection and negotiations
- Ensure policy compliance without slowing down purchasing
For IT Teams & Other Project Teams
Track software purchases, licenses, and renewals without confusion.
- Purchase and onboard new software quickly
- Track licenses, renewals, and usage in one place
- Share software access securely across teams
- Avoid duplicate purchases and shadow tools
- Maintain clear visibility into software spend
- Aligned with security & IT policies
For People Operations Teams
Onboard contractors and manage agreements without slowing hiring.
- Onboard contract workers and vendors faster
- Manage agreements and compliance documents centrally
- Track contract durations and renewal dates
- Reduce manual coordination and follow-ups
- Keep clear records for audits and reporting
- Ensure policy compliance with standardized approval workflows
By Industries
Built for Procurement & Vendor Management Across Industries
Financial Services
A financial friendly solution helps financial institutions manage multi-entity procurement, inter-entity transactions, and strict vendor onboarding—while staying aligned with internal policies and regulatory requirements.
Manufacturing
Helps manufacturers manage demand planning, share production forecasts, maintain inventory levels, and handle inter-plant procurement—with clear visibility across operations.
Venture Capital Firms
Effortlessly streamline procurement governance, reduce operational risk, and keep vendor data consistent across portfolio companies.
Healthcare
The best solution for healthcare organizations is to manage compliance, pharmacy procurement, inventory expiry, capital purchases, and quality checks—while keeping suppliers and processes under control.
Pricing
Finally, a Procurement Software that
won’t break the Bank
Spark
For Startups and Small Teams
Key Features
Full Zapro Core Suite
Manage up to 50 vendors
Onboard up to 10 users
Basic Z-One AI Core Alerts
Email Support
Growth (Premium)
For Streamlining Growing Businesses
Key Features
Full Zapro Core Suite
Manage up to 500 vendors
Onboard up to 50 users
Smart Classification and Alerts in Z-One
Priority Email and Chat Support
Scale (Enterprise)
For Large Orgs Needing Customization
Key Features
Full Zapro Core Suite
Manage up to 1000+ vendors
Onboard unlimited users
Insights and Benchmarking in Z-One
Dedicated CSM, 24/7 Priority Support
Easy to use but not easy to cheat.
The platform is built with security and compliance at its core. From data protection to access control, it meets the standards required by fast-growing companies and global enterprises, so you can manage procurement with confidence.
Defense-Grade Security
The system is designed with strong security practices to protect procurement workflows, supplier information, and financial records. With AES-256 encryption, continuous web application firewall protection, and safeguards against advanced DDoS attacks, your systems stay protected from modern security threats like SQL injection and XSS.
Privacy-First Data Handling
The platform follows GDPR guidelines and uses proven security methods such as bcrypt encryption and PostgreSQL UUIDs to store sensitive information. This helps organizations meet regional and global privacy requirements while maintaining data confidentiality.
Controlled Access, Simplified
The system centralizes user access management so teams can easily onboard users, assign roles, and manage permissions without manual effort or ongoing maintenance.
Encrypted Data Protection
Sensitive procurement and vendor data is encrypted both during storage and while it is being transferred. This ensures information remains secure whenever it is accessed or shared across systems.
Granular Permission Control
The platform allows you to define role-based permissions at a detailed level, so users can only view or act on the data and functions relevant to their role.
Audit-Friendly Operations
All activity across procurement workflows, vendor updates, and approvals is automatically recorded. This creates a clear audit trail that supports compliance, accountability, and faster audit preparation.