Invoices
Invoice Management
- Invoice Receipt: Receive invoices from suppliers, either in email, paper, or electronic format, or from supplier portalt.
- Data Capture: Extract and capture invoice data, including invoice number, date, amounts, and line items.
- Invoice Verification: Verify the accuracy of invoices by matching them with purchase orders (POs) and receipts.
- Approval Workflow: Route invoices for approval based on predefined workflows, ensuring proper authorization.
- Exception Handling: Identify and manage exceptions, such as discrepancies between invoices, POs, and receipts.
- Invoice Coding: Assign relevant cost center, project, or accounting codes to invoices for cost allocation and tracking.
Invoice Processing
- Automation: Leverage 3 way matching based automation to streamline invoice processing, reducing manual data entry.
- Invoice Archiving: Maintain a secure and organized archive of all invoices for auditing and historical reference.
- Document Attachments: Attach supporting documents, such as receipts or contracts, to invoices for reference.
Payments
Payment Management
- Payment Scheduling: Schedule payments based on due dates or vendor terms to optimize cash flow.
- Payment Approval: Ensure payments are authorized according to organizational policies before processing.
- Payment Methods: Support various payment methods, including checks, electronic funds transfers (EFT), and credit cards.
- Supplier Communication: Facilitate communication with suppliers regarding payment status and inquiries.
- Early Payment Discounts: Identify opportunities for early payment discounts and optimize payment timing.
- Payment Reconciliation: Reconcile payments with invoices to ensure accurate and timely settlements.
Reporting and Analytics
- Financial Reporting: Generate reports on accounts payable (AP) and accounts receivable (AR) for financial analysis.
- Cash Flow Analysis: Analyze cash flow patterns to make informed financial decisions.
Security and Compliance
- Data Security: Implement robust security measures to protect sensitive financial data.
- Regulatory Compliance: Ensure compliance with accounting standards and tax regulations.
Integration
- ERP Integration: Seamlessly integrate invoice and payment data with enterprise resource planning (ERP) systems for financial accuracy.
- Bank Integration: Connect with bank accounts for automated payment processing and reconciliation.
- Supplier Integration: Connect with supplier order management systems to receive invoices via API
Supplier Relationships
- Supplier Portal: Provide suppliers with access to a portal for invoice submission and payment tracking.
- Supplier Performance: Monitor supplier performance and adherence to payment terms.
Dashboard
Invoices
Approvals
Payments
Collaboration
Dashboard
Eliminate 90% of manual accounting processes with virtually limitless customization for routing and approvalsRead More
Invoices
Streamline invoice processing through supplier portals, OCR, and auto-generated workflows.Read More
Approvals
Drive multi-level approval workflows for efficient validation of purchases, invoices and paymentsRead More
Payments
Automate the entire payment process to pay vendors and employees on time, simplifying workflows for timely, efficient payoutsRead More
Collaboration
Enable seamless teamwork with integrated, contextual communication with all stakeholdersRead More
Three-way matching
Automatic two- and three-way matching allows your business to resolve discrepancies in invoices, POs, and receivables and avoid overcharges.
Make data-informed decisions
Predefined reports, dashboards, and metrics give you a full view into spending and help you better manage cash flow.
Integrate with payment providers
Integrate Zapro Invoice with payment providers to create a simple, secure, and streamline your vendor payments.
Purchase Request
Simplify requests and approvals, drive compliance, control company spending effortlessly.
Receipts Management
Verify order delivery, enable partial or full receipt, and control receiving with approvals and logs prior to payment.
Contract Complaince
Effectively enforce contract terms and prevent leaks by ensuring strict compliance measures and safeguarding confidential information.
