Inventory & Supply Chain · Workflow
Asset Request and Allocation
A ready-to-run workflow that helps IT teams issue company assets to employees with a clear record of who holds what. 6 stages,…
Explore templateConsignment Inventory Tracking Template
Standardize how your team handles every consignment record. The template ships with 6 stages, 8 fields and 4 automations you can adjust in minutes.
- Stages
- 6
- Fields
- 8
- Automations
- 4
- Setup
- 45 minutes
Consignment Inventory Tracking Tracker · Inventory & Supply Chain
- 1Cycle initiated
- 2Data collection
- 3Scoring
- 4Review discussion
- 5Action plan agreed
- 6Sign-off and next cycle
Quick answer
The Consignment Inventory Tracking template is a pre-built inventory management workflow used to track supplier-owned stock held on your site and settle only what was consumed. It runs across 6 stages, from cycle initiated to sign-off and next cycle, captures 8 standard fields including supplier and consumed quantity, and applies 4 automations so routing, checks and record-keeping happen without manual chasing.
Inside the Consignment Inventory Tracking template
The Consignment Inventory Tracking template turns an informal process into a structured one. Instead of tracking each consignment record across email, spreadsheets and chat, every request enters one workflow with 8 fields captured at submission, 6 stages that make the current status obvious, and approval routing that reaches the inventory or plant manager automatically. inventory managers get a single view of what is open, what is waiting and what is closed. The template is built for supply chain teams in healthcare and connects to SAP and NetSuite, so records stay aligned with the systems finance already relies on.
The problem it solves. Consignment stock is counted manually, so settlement disputes with the supplier are routine. Putting the process in Zapro means the information is captured once and stays current for everyone who needs it.
The 6 stages in this template
Every consignment record follows the same 6 stages, so anyone can see where a record is without asking. Stages, owners and exit conditions are configurable if your policy differs.
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Cycle initiated
Zapro opens the consignment record on a fixed schedule so reviews happen on time rather than when someone remembers.
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Data collection
Performance, spend and incident data is pulled automatically and attached to the review record.
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Scoring
Reviewers score against agreed weighted criteria, with every comment stored against the score that produced it.
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Review discussion
Scores are shared with the stakeholders and the supplier, and the discussion outcome is recorded in the same place.
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Action plan agreed
Improvement actions get an owner and a due date, and Zapro tracks them until they are closed.
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Sign-off and next cycle
The inventory or plant manager signs off the result, the record is archived, and the next cycle is scheduled automatically.
Every field the Consignment Inventory Tracking template captures
These 8 fields are pre-configured on the intake form. Mandatory rules, picklists and validation are already applied, so a consignment record cannot progress with gaps in it.
- Supplier
- Item code
- Location
- Consigned quantity
- Consumed quantity
- Consumption period
- Settlement value
- Reconciliation status
Automations that ship with this template
Consumption capture at point of use
It triggers the moment the condition is met, so nothing waits on someone noticing it first.
Period reconciliation against supplier records
This runs as a built-in rule, which removes the follow-up chasing that usually surrounds it.
Automatic settlement value calculation
Zapro applies this to every consignment record as it enters the workflow, so nobody has to remember to do it.
Expiry and ageing visibility on consigned stock
Configured once during setup, then enforced consistently on every record without further effort.
What changes once the Consignment Inventory Tracking template is running
- Stock position is current across every location
- Replenishment is triggered by data, not by memory
- Receipts and discrepancies are recorded at the point of arrival
- Valuations and ledgers stay aligned with physical stock
- The team can track supplier-owned stock held on your site and settle only what was consumed from a single record
Manual process versus the Consignment Inventory Tracking template
| Aspect | Manual process | With the Zapro template |
|---|---|---|
| Consignment record handling | Consignment stock is counted manually, so settlement disputes with the supplier are routine | One workflow that helps you track supplier-owned stock held on your site and settle only what was consumed |
| Approvals | Forwarded emails with no record of who approved what | Rules-based routing with a time-stamped approval trail |
| Data quality | Re-keyed between spreadsheets and the ERP | Captured once, validated at entry, synced to the ERP |
| Audit readiness | Evidence reassembled from mailboxes at audit time | Complete trail generated as the work happens |
| Cycle time | Depends on who is chasing this week | Predictable, with reminders and escalation built in |
Systems this template connects to
This template is designed to run alongside your finance and operations stack rather than beside it, so records stay consistent in both places.
- SAP
- NetSuite
- Zapro Supplier Portal
- Slack
- Microsoft Teams
Guides that go with this template
- Inventory Management
The Zapro product page behind this template and everything it connects to.
- Procure to Pay Process
Where goods receipt sits in the P2P cycle.
- Purchase Order Process
How orders, receipts and stock records stay aligned.
Consignment Inventory Tracking template FAQs
What is the Consignment Inventory Tracking template?
It is a pre-built inventory management workflow in Zapro that lets supply chain teams track supplier-owned stock held on your site and settle only what was consumed. Each consignment record is captured on an 8-field form, moves through 6 stages with a named owner at each step, and is supported by 4 automations covering routing, validation and record updates.
How long does the Consignment Inventory Tracking template take to set up?
Most teams have it running in about 45 minutes. The stages, fields and automations are already configured, so setup is mainly adjusting approval thresholds, field labels and owner assignments to match your own policy.
Who uses the Consignment Inventory Tracking template?
Primarily inventory managers, working with warehouse leads and plant and operations teams. It is most commonly used by supply chain teams in healthcare, though the workflow itself is not sector-specific.
Does this work across multiple locations?
Yes. Stock, movements and approvals are tracked per location, and transfers between locations follow the same controlled workflow.
Can reorder points trigger the workflow automatically?
Yes. Zapro can raise the request automatically when stock crosses the configured reorder point for that item and location.
Start with the Consignment Inventory Tracking template
Zapro ships with this template plus the rest of the procurement and vendor management suite. Start with the consignment record process and expand into sourcing, contracts, invoices and spend when you are ready.