Zapro | AI

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Advanced Procure-to-Pay Features

Streamline Your Procurement Strategy with Effortless Precision

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Features

Automated Procurement
  • Create Purchase Requisitions through hosted catalogs, non-catalog items, Through Custom Forms or duplicate/copy previous PRs.
  • Real-time budget tracking at line level for effective spend analysis and journal entry.
  • Spend Classification Through UNSPSC and Custom Category Code.
  • Three-tiered standardiszed workflows for management hierarchy, Department, Category, and Finance approvals.
  • Skip recurring approvals for PRs.
  • Manage Centralised Procurement Through - Split Billing for adding multiple billing segments to PR Line Items.and through line level shipment options
  • Manage International Transactions Through Multi-currency support & Exchange RatesManage Internal Compliance and Control Through - Approval threshold to pull in only needed approvers based on their limits.
  • Manage content access through Data Access Control & Roles Access Control
  • Automate PR To PO through customised split conditions
Store Front
  • View & Manage items in a storefront and add them to a shopping cart.
  • Manage Internal, External & Multi Supplier Catalog Through Content Management Systems.
  • Bulk Update feature for updating metadata of line items in bulk.
  • Manage Services, Catalogs, Items, Bills of Materials, Forms, Punchout Catalogs, through unified storefront management.
  • Create and Manage B2B Marketplace through combinations of CMS + Storefront Engines.
Purchase Orders
  • PO transmission via email, API, cXML, EDI and Supplier Portal.
  • PO acknowledgement through email, API, cXML, EDI and Supplier Portal.
  • Single Source of Truth for maintaining real-time transactions and auditing details.
  • Flip Order to Receipt and Invoices for seamless processing.
  • Receive Goods & Services through direct receipt against PO.
  • Partial receipts, receive non-PO line items, and create PO-backed or non-backed invoices.
Receipts Management
  • Receiving tolerance with workflow triggers for goods and services.
  • Receipt negative adjustment and handling of partial receipts.
  • Void wrong receipts through approvals and exceptions.
  • Manage Centralised Receipt for Warehouse Operations.
  • Create and Monitor Accruals Based On Incoming Receipts/ Expected Receipts.
  • Automated and Evaluated Receipts for Services and Self Billing Use Cases.
AP Automation
  • Invoice Capture via OCR, Supplier Portal, PO Flip, Contract Based, Recurring Invoices
  • Invoice processing, matching, and tolerance with 3-way & 2-way matching.
  • Touchless invoice generation for successful matches.
  • Exception and Dispute handling for invoices that fail matching.
  • Customized line taxation for different customer needs.
  • Handling non-PO items in PO-backed invoices and vice versa.
  • Customized & Automated Tax Codes and Tax Rates application at Invoice Header and Line Level.
  • Seamless integrations to ERP’s.
Disputes Resolution
  • Dispute invoices through AP team with collaboration features.
  • Create Credit Notes & Adjust Credits Against Active Invoices.
  • Void unpaid invoices and prevent over-invoicing.
  • Release Invoices By Re- Allocating Receipts.
Tolerance
  • Configure various tolerance levels for invoices & receipts
  • Bypass Approvals feature for the AP team For Exception Use Cases
Contracts
  • Create, manage, and approve contracts digitally.
  • Create & Manage Rate Contracts through tiered price and flat rate contracts.
  • Create recurring contracts for softwares & services purchases.
  • Create Scheduled Releases For Invoices & PO’s.
  • Manage Blanket PO’s, Service Milestones Through Contracts.
  • Capture & Monitor Contract documents and Automated compliance with PR, PO, and Invoice processes.
  • Notify vendors for document expiry and ensure legal compliance.
  • Collect ESG specific metrics from Vendors for maintaining sustainability.
Compliance
  • Data access and feature access control based on user groups.
  • User and user group management for better control.
  • Support for multiple legal entities within a single account.
  • Custom Chart of Accounts & Custom Segments.
  • Workflows to prevent wrong submissions.
  • Automated monitoring systems to prevent internal and external fraud.
  • Robust and fully flexible approval chains.
  • Prevent overspending through budgets and category policy.
Sourcing
  • Conduct RFQ events with response management and questionnaire support.
  • Award based on best total, best supplier, or manual awarding.
  • Surrogate & Sealed bidding capability to ensure inclusivity.
  • Onboard both new and existing vendors.
  • Automated vendor recommendations based on category.
  • Inter Connected Sourcing Process With PR & Contracts.
  • Post Award Management.
  • Award to contract, Award to PR, Award to Catalog workflows.
  • Live Auction Capabilities.
  • Conduct Multiple Events to Short List Vendors For Strategic Sourcing.
  • Evaluate Vendors Based on Scores & Votes.
  • Customisable Forms & Questionnaires to Capture Total Cost Management.
Travel & Expense
  • Travel Advance Request For Employees.
  • Expense Report Submission For Travels.
  • Enforce Policy Compliance Through Workflows.
  • Expense OCR to prevent wrong submissions and frauds.
Platform Features
  • Approvals with customizable workflows.
  • Create & Manage Rate Contracts through tiered price and flat rate contracts.
  • Collaboration features for internal and external communication.
  • Custom fields, notifications, and access control with audit logs.
  • No Code, Low Code Customization
  • Custom Notifications For All Modules
  • User Delegation, Work Bench, Roles & Permissions, Inbox/Outbox functionalities that allow you run operations smoothly.
  • Multi language support.
Integrate with your native ERP(s)
  • SAP B1
  • MS Dynamics 365
  • Netsuite
  • SAP R/3
  • Quickbooks
  • Sage Intactt
  • User Delegation, Work Bench, Roles & Permissions, Inbox/Outbox functionalities that allow you run operations smoothly.
  • Xero & More