Compliance, Risk & Legal · Review Workflow
Data Processing Agreement Review
A ready-to-run workflow that helps legal teams review data processing terms before a supplier handles any personal data. 6 stages, 8 pre-built…
Explore templateSanctions and Watchlist Screening Template
Standardize how your team handles every sanctions screening. The template ships with 6 stages, 8 fields and 4 automations you can adjust in minutes.
- Stages
- 6
- Fields
- 8
- Automations
- 4
- Setup
- 10 minutes
Sanctions and Watchlist Screening Screening Workflow · Compliance, Risk & Legal
- 1Screening requested
- 2Data gathered
- 3Automated checks
- 4Manual review of hits
- 5Decision
- 6Recorded and monitored
Quick answer
The Sanctions and Watchlist Screening template is a pre-built compliance & risk workflow used to screen suppliers and their owners against sanctions and watchlists before and during the relationship. It runs across 6 stages, from screening requested to recorded and monitored, captures 8 standard fields including counterparty and screening date, and applies 4 automations so routing, checks and record-keeping happen without manual chasing.
Inside the Sanctions and Watchlist Screening template
This is a working compliance & risk workflow rather than a document to fill in. Each sanctions screening is raised through a structured form covering 8 fields, then moves through 6 defined stages with a named owner at every step. 4 automations handle the parts teams normally do by hand: routing, validation, reminders and record updates. Because the template is pre-configured, a compliance officer can adjust approval thresholds and field labels to match internal policy and start using it in roughly 10 minutes, then connect it to Zapro Vendor Master or SAP.
The problem it solves. Screening happens once at onboarding, so a later listing is never detected. Putting the process in Zapro means the information is captured once and stays current for everyone who needs it.
The 6 stages in this template
Every sanctions screening follows the same 6 stages, so anyone can see where a record is without asking. Stages, owners and exit conditions are configurable if your policy differs.
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Screening requested
The sanctions screening is raised at onboarding or re-run whenever the counterparty details change.
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Data gathered
Legal entity, ownership, jurisdiction and beneficial owner details are collected in a structured form.
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Automated checks
Checks run against the configured sources and the raw results are stored against the record.
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Manual review of hits
Potential matches are reviewed by a named analyst, with the rationale for clearing or escalating recorded.
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Decision
The compliance officer approves, rejects or approves with conditions, and the decision is time-stamped.
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Recorded and monitored
The outcome is filed against the vendor and re-screening is scheduled on the agreed cadence.
What gets recorded on each sanctions screening
These 8 fields are pre-configured on the intake form. Mandatory rules, picklists and validation are already applied, so a sanctions screening cannot progress with gaps in it.
- Counterparty
- Legal entity details
- Beneficial owners
- Lists screened
- Screening date
- Potential matches
- Disposition
- Next screening date
What runs automatically once the template is live
Screening at onboarding and on detail changes
It triggers the moment the condition is met, so nothing waits on someone noticing it first.
Potential match review with recorded rationale
This runs as a built-in rule, which removes the follow-up chasing that usually surrounds it.
Ongoing rescreening on a set cadence
Zapro applies this to every sanctions screening as it enters the workflow, so nobody has to remember to do it.
Transaction hold on unresolved matches
Configured once during setup, then enforced consistently on every record without further effort.
The difference this template makes
- Risk assessments are proportionate to the exposure
- Evidence is stored against the vendor, not in a shared drive
- Re-assessment happens on schedule automatically
- Regulators and auditors get a complete trail on request
- The team can screen suppliers and their owners against sanctions and watchlists before and during the relationship from a single record
Manual process versus the Sanctions and Watchlist Screening template
| Aspect | Manual process | With the Zapro template |
|---|---|---|
| Sanctions screening handling | Screening happens once at onboarding, so a later listing is never detected | One workflow that helps you screen suppliers and their owners against sanctions and watchlists before and during the relationship |
| Data quality | Re-keyed between spreadsheets and the ERP | Captured once, validated at entry, synced to the ERP |
| Audit readiness | Evidence reassembled from mailboxes at audit time | Complete trail generated as the work happens |
| Cycle time | Depends on who is chasing this week | Predictable, with reminders and escalation built in |
| Status visibility | Chase people on email or Slack to find out where it is | Live status on every record, visible to requester and approver |
Systems this template connects to
The workflow syncs with the systems your team already uses, which keeps master data and transaction records aligned without re-keying.
- Zapro Vendor Master
- SharePoint
- SAP
- Slack
- Microsoft Teams
- Zapro Supplier Portal
Guides that go with this template
- Vendor Management
The Zapro product page behind this template and everything it connects to.
- Security at Zapro
How Zapro protects procurement and supplier data.
- Vendor Management Software
Centralised vendor records, documents and compliance status.
Sanctions and Watchlist Screening template FAQs
What is the Sanctions and Watchlist Screening template?
It is a pre-built compliance & risk workflow in Zapro that lets compliance teams screen suppliers and their owners against sanctions and watchlists before and during the relationship. Each sanctions screening is captured on an 8-field form, moves through 6 stages with a named owner at each step, and is supported by 4 automations covering routing, validation and record updates.
How long does the Sanctions and Watchlist Screening template take to set up?
Most teams have it running in about 10 minutes. The stages, fields and automations are already configured, so setup is mainly adjusting approval thresholds, field labels and owner assignments to match your own policy.
Who uses the Sanctions and Watchlist Screening template?
Primarily compliance officers, working with risk managers and legal counsel. It is most commonly used by compliance teams in financial services, though the workflow itself is not sector-specific.
Can assessment depth vary by supplier tier?
Yes. Questionnaire length and evidence requirements are driven by risk tier, so low-risk suppliers are not put through an enterprise-grade assessment.
Is re-assessment automatic?
Yes. Zapro schedules the next assessment based on tier and last review date, and raises it without anyone tracking dates manually.
Start with the Sanctions and Watchlist Screening template
Zapro ships with this template plus the rest of the procurement and vendor management suite. Start with the sanctions screening process and expand into sourcing, contracts, invoices and spend when you are ready.