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Explore templateVendor Due Diligence Template
Give the due diligence check process one front door, one owner and one visible status. Built for compliance teams in financial services.
- Stages
- 6
- Fields
- 8
- Automations
- 4
- Setup
- 15 minutes
Vendor Due Diligence Compliance Workflow · Vendor & Supplier Management
- 1Screening requested
- 2Data gathered
- 3Automated checks
- 4Manual review of hits
- 5Decision
- 6Recorded and monitored
Quick answer
The Vendor Due Diligence template is a pre-built vendor management workflow used to verify who you are actually contracting with before the relationship goes live. It runs across 6 stages, from screening requested to recorded and monitored, captures 8 standard fields including legal entity and litigation history, and applies 4 automations so routing, checks and record-keeping happen without manual chasing.
What you get with the Vendor Due Diligence template
The template gives the due diligence check process a defined shape. Submission captures 8 fields up front, which removes the back-and-forth that normally follows an incomplete request. From there the record moves through 6 stages, each with its own owner and exit condition, and 4 built-in automations apply checks and routing consistently rather than depending on who is available. It suits compliance teams in financial services that need control and an audit trail without adding administrative work, and it syncs with Zapro Vendor Master and SharePoint.
The problem it solves. Due diligence is done inconsistently, and the evidence is scattered across mailboxes when the regulator asks for it. With the workflow running in Zapro, the status is the same wherever you look at it from.
From request to closure in 6 stages
Every due diligence check follows the same 6 stages, so anyone can see where a record is without asking. Stages, owners and exit conditions are configurable if your policy differs.
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Screening requested
The due diligence check is raised at onboarding or re-run whenever the counterparty details change.
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Data gathered
Legal entity, ownership, jurisdiction and beneficial owner details are collected in a structured form.
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Automated checks
Checks run against the configured sources and the raw results are stored against the record.
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Manual review of hits
Potential matches are reviewed by a named analyst, with the rationale for clearing or escalating recorded.
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Decision
The vendor governance lead approves, rejects or approves with conditions, and the decision is time-stamped.
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Recorded and monitored
The outcome is filed against the vendor and re-screening is scheduled on the agreed cadence.
The data this template collects up front
These 8 fields are pre-configured on the intake form. Mandatory rules, picklists and validation are already applied, so a due diligence check cannot progress with gaps in it.
- Legal entity
- Beneficial ownership
- Jurisdiction
- Financial standing
- Litigation history
- Regulatory status
- Findings
- Decision
The manual steps this template removes
Tiered diligence depth by risk and spend
This runs as a built-in rule, which removes the follow-up chasing that usually surrounds it.
Evidence stored against the vendor record
Zapro applies this to every due diligence check as it enters the workflow, so nobody has to remember to do it.
Escalation path for adverse findings
Configured once during setup, then enforced consistently on every record without further effort.
Scheduled re-diligence by tier
It triggers the moment the condition is met, so nothing waits on someone noticing it first.
What teams get out of this template
- Vendor records are complete before the first transaction
- Document expiry is tracked rather than discovered
- Ownership of each vendor relationship is explicit
- Onboarding time stops depending on who is chasing
- The team can verify who you are actually contracting with before the relationship goes live from a single record
Manual process versus the Vendor Due Diligence template
| Aspect | Manual process | With the Zapro template |
|---|---|---|
| Due diligence check handling | Due diligence is done inconsistently, and the evidence is scattered across mailboxes when the regulator asks for it | One workflow that helps you verify who you are actually contracting with before the relationship goes live |
| Audit readiness | Evidence reassembled from mailboxes at audit time | Complete trail generated as the work happens |
| Cycle time | Depends on who is chasing this week | Predictable, with reminders and escalation built in |
| Status visibility | Chase people on email or Slack to find out where it is | Live status on every record, visible to requester and approver |
| Approvals | Forwarded emails with no record of who approved what | Rules-based routing with a time-stamped approval trail |
Systems this template connects to
Zapro connects to your existing systems so this template becomes part of the process rather than another place to check.
- Zapro Vendor Master
- SharePoint
- NetSuite
- Slack
- Microsoft Teams
- Zapro Supplier Portal
Guides that go with this template
- Vendor Management
The Zapro product page behind this template and everything it connects to.
- Vendor Management Software
How Zapro centralises vendor data, documents and performance.
- What is Vendor Management?
The complete guide to managing suppliers as strategic relationships.
Vendor Due Diligence template FAQs
What is the Vendor Due Diligence template?
It is a pre-built vendor management workflow in Zapro that lets compliance teams verify who you are actually contracting with before the relationship goes live. Each due diligence check is captured on an 8-field form, moves through 6 stages with a named owner at each step, and is supported by 4 automations covering routing, validation and record updates.
How long does the Vendor Due Diligence template take to set up?
Most teams have it running in about 15 minutes. The stages, fields and automations are already configured, so setup is mainly adjusting approval thresholds, field labels and owner assignments to match your own policy.
Who uses the Vendor Due Diligence template?
Primarily compliance officers, working with vendor governance leads and procurement operations. It is most commonly used by compliance teams in financial services, though the workflow itself is not sector-specific.
Can vendors update their own details?
Yes. Vendors maintain contacts, banking and documents through a self-service portal, and material changes route back for internal approval before they take effect.
What happens when a document expires?
Zapro tracks expiry dates on every uploaded document and requests the replacement from the vendor before the expiry date rather than after it.
Get the Vendor Due Diligence workflow live
Zapro ships with this template plus the rest of the procurement and vendor management suite. Start with the due diligence check process and expand into sourcing, contracts, invoices and spend when you are ready.