Purchase Request
Simplify requests and approvals, drive compliance, control company spending effortlessly.
Raise Requests
Catalog-Based Requests
- Catalog Integration: Easily select items from a predefined catalog with real-time product information.
- Customization: Modify catalog items to meet specific requirements.
- Templates: Utilize predefined templates for commonly requested catalog items.
Non-Catalog-Based Requests
- Free-Form Entry: Enter purchase requests for items not found in the catalog.
- Attachments and Details: Attach supporting documents and provide comprehensive item details.
Seamless RFQ and RFP Integration
Connect Non-Catalog Requests to RFQ and RFP
- For non-catalog purchase requests that require competitive bidding or proposal requests, our system seamlessly connects with our RFQ and RFP modules.
- Easily initiate RFQs or RFPs directly from your purchase requests to solicit competitive quotes and proposals.
Workflow Management
Approval Workflow
- Configurable approval workflows based on organizational hierarchies and policies.
- Multiple levels of approvals, if required.
Automated Routing
- Requests are automatically routed to the appropriate approvers based on predefined rules.
- Notifications and reminders keep stakeholders informed about pending requests.
Real-time Tracking
- Requesters can monitor the status of their requests in real-time.
- Clear visibility into the approval stage of each request.
Budget and Spend Control
Budget Validation
- Integration with budgeting and financial systems to check available funds before submission.
- Native budget management systems to control spend at origin
- Alerts for budget overruns or deviations from spending plans.
User-Friendly Interface
- Intuitive and user-friendly interface for requesters.
- Clear navigation to initiate new purchase requests.
Document Attachments
- Users can attach supporting documents, such as quotes or specifications, to purchase requests.
- Enhances context for approvers and ensures all necessary information is available.
Audit Trails and Compliance
- Comprehensive audit trails capture all activities related to purchase requests.
- Ensures compliance with procurement policies and regulatory requirements.
Mobile Accessibility
- Access and submit purchase requests through mobile apps for convenience.
User Permissions and Security
- Role-based access control to protect sensitive information.
- Encryption and data security measures ensure data protection.
Notifications and Alerts
- Automated email notifications for request submission, approvals, and updates.
- Reminders for pending actions and deadlines.
Search and Filtering
- Robust search and filtering options to locate and manage requests efficiently.
Get the most from our solutions with these additional features
Purchase Order
Automate purchasing workflow, improve communication, minimize financial risk with Zapro’s purchase order software
Receipts Management
Efficiently enter goods receipt in two steps with Zapro, ensuring accurate data during delivery note verification.
Store Front
Create a personalized marketplace, providing an Amazon-inspired purchasing experience
End to End AP Automation
Eliminate 90% of manual accounting processes with virtually limitless customization for routing and approvals
Invoice Payments
Pay any invoice, issued by any vendor, from any device
Contract Compliance
Effectively enforce contract terms and prevent leaks by ensuring strict compliance measures and safeguarding confidential information.
Zapro streamlines procurement with AI-powered purchase requests. Automates approvals, enforces policy, and provides visibility into spending. Intuitive yet powerful.
5/5