- Catalog Integration: Easily select items from a predefined catalog with real-time product information.
- Customization: Modify catalog items to meet specific requirements.
- Templates: Utilize predefined templates for commonly requested catalog items.
- Free-Form Entry: Enter purchase requests for items not found in the catalog.
- Attachments and Details: Attach supporting documents and provide comprehensive item details.
Seamless RFQ and RFP Integration
Connect Non-Catalog Requests to RFQ and RFP
- For non-catalog purchase requests that require competitive bidding or proposal requests, our system seamlessly connects with our RFQ and RFP modules.
- Easily initiate RFQs or RFPs directly from your purchase requests to solicit competitive quotes and proposals.
- Configurable approval workflows based on organizational hierarchies and policies.
- Multiple levels of approvals, if required.
- Requests are automatically routed to the appropriate approvers based on predefined rules.
- Notifications and reminders keep stakeholders informed about pending requests.
- Requesters can monitor the status of their requests in real-time.
- Clear visibility into the approval stage of each request.
Budget and Spend Control
- Integration with budgeting and financial systems to check available funds before submission.
- Native budget management systems to control spend at origin
- Alerts for budget overruns or deviations from spending plans.
- Intuitive and user-friendly interface for requesters.
- Clear navigation to initiate new purchase requests.
- Users can attach supporting documents, such as quotes or specifications, to purchase requests.
- Enhances context for approvers and ensures all necessary information is available.
Audit Trails and Compliance
- Comprehensive audit trails capture all activities related to purchase requests.
- Ensures compliance with procurement policies and regulatory requirements.
- Access and submit purchase requests through mobile apps for convenience.
User Permissions and Security
- Role-based access control to protect sensitive information.
- Encryption and data security measures ensure data protection.
Notifications and Alerts
- Automated email notifications for request submission, approvals, and updates.
- Reminders for pending actions and deadlines.
Search and Filtering
- Robust search and filtering options to locate and manage requests efficiently.
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