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Integrations

Strengthening Supply Chain for Optimal Performance via End to End Procurement Systems Integration
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Integrations

Front-End Procurement Systems Integration

  • Seamlessly integrate your front-end procurement system with your ERP to ensure a smooth flow of data from the procurement process to the core financial and accounting functions.
  • Enable real-time data synchronization between your procurement platform and ERP for accurate and up-to-date information.
  • Utilize custom integrations that cater to your organization's specific needs, aligning with your procurement workflow and ERP capabilities.
  • Integrate with your native ERP(s)
    • SAP B1, MS Dynamics 365, Netsuite, SAP R/3, Quickbooks, Sage Intactt, Xero & More

Purchase Order Creation Integration

  • Integrate Zapro purchase order (PO) creation process with the ERP system to generate POs automatically based on procurement requisitions and supplier data stored in the ERP.
  • Ensure that data, such as vendor information, item details, quantities, and budget allocations, seamlessly flows from the Zapro procurement system to the ERP.
  • Implement custom integration points to capture and validate PO data before it is created in the ERP.
  • Integrate with Workday, SAP S4 HANA, SAP B1, MS Dynamics, Infor, Sage X3, Sage Intact, Xero, Quick Books and more

Order Tracking and Management Integration

  • Connect Supplier order management system with the ZaproERP to provide real-time visibility into order status, deliveries, and payments.
  • Enable automated updates from the Supplier systems to the procurement platform regarding invoice disputes, payments, schedule adjustments and other reconciliations.
  • Implement custom integration rules to trigger alerts and notifications based on ERP data, enhancing communication with stakeholders.

Receipt Management Integration

  • Integrate receipt management with the ERP to ensure that receipt data, such as quantities received and inspection reports, is captured accurately in both systems.
  • Enable reconciliation of receipts with purchase orders and invoices to maintain accurate inventory and financial records.
  • Custom integration rules can facilitate the automatic update of inventory data in the ERP based on receipt information.

Budget and Spend Control Integration

  • Connect budget and spend control features with the ERP's financial modules to monitor actual spending against budget allocations in real time.
  • Implement custom integrations to trigger alerts and notifications when budget overruns or deviations occur, allowing for proactive budget management.
  • Ensure that budget and financial data from the ERP is seamlessly accessible within the procurement platform for analysis and reporting.

Vendor and Supplier Integration

  • Integrate vendor and supplier data from the ERP into the procurement system to maintain accurate supplier records and streamline supplier communication.
  • Implement custom integration points for onboarding new vendors, updating supplier information, and managing contracts within the procurement platform.
  • Ensure that changes in supplier status or vendor performance data in the ERP are reflected in the procurement system.

Reporting and Analytics Integration

  • Connect your reporting and analytics tools with the ERP to access consolidated financial and procurement data for comprehensive analysis.
  • Implement custom integration points to automate the extraction of data from the ERP and generate customized reports and dashboards within the procurement platform.
  • Enable users to make data-driven decisions by seamlessly accessing analytics insights from the ERP.
  • Integrate with popular data analytics solutions like Power BI, Tableau, and more.

Compliance and Audit Integration

  • Integrate compliance and audit tracking features with the ERP to ensure that procurement processes adhere to regulatory requirements.
  • Implement custom integrations to capture and record all activities related to procurement compliance and audit trails.
  • Enable auditors and compliance officers to access relevant data and documentation from the ERP within the procurement system.
  • Integrate with Government e-Invoicing and Tax portals for real time compliance.

Change Management and Training

  • Plan for change management throughout the integration process by providing training and support to users who will interact with the integrated systems.
  • Communicate the benefits and improvements that the custom integrations bring to the organization, emphasizing ease of use and increased efficiency.
  • Offer ongoing training and support to ensure that users are comfortable with the integrated systems and can adapt to changes smoothly.

Data Security and Access Control

  • Prioritize data security and access control by implementing robust authentication and authorization mechanisms in the custom integrations.
  • Ensure that sensitive data is protected during transmission between the procurement system and the ERP, following industry best practices.
  • Customize access control settings to align with your organization's security policies and grant appropriate permissions based on roles and responsibilities.

Get the most from our solutions with these additional features

Data Integration
Streamlining Catalogs, Users, Suppliers, CoA, and Exchange Rates for Seamless Experiences
ERP Integrations

Achieve real-time transaction synchronization across your ERP and other modules.

QuickBooks Integrations
Seamlessly link master data between QuickBooks and Zapro solutions with just one click

Zapro seamlessly connects suppliers to procurement workflows through vendor portals and EDI enabling PO transmission, invoice delivery, and supply chain automation.

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