Zapro vs Ramp

Zapro is an comprehensive – AI powered procurement automation platform that includes both sourcing and contracts not just operational procurement

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The Zapro spend management platform presents a modern alternative for your business needs

Zapro AI is an intelligent alternative to existing spend management providers. View Pricing

Module / Feature

Automated Procurement

Flow Customizations

Automated Procurement

Flow Customizations

Purchase Request

Line Level Shipping

Line Level Taxations

Store Front

Hosted & Punchout Catalogs

L2 Punchouts

SaaS Purchasing Capabilities

Workflow & Approvals

Budgets

Purchase Order Approvals

Custom Fields

Inventory

Services Procurement

Supplier Performance Management

Supplier Portal

AP Automation

Invoice OCR

AP Automation

Invoice OCR

PO Flip Invoices

Contract Flip Invoices

Dynamic Discounts

Subscription Invoices

ERS Invoices

Custom Fields

Contract Management

Contract Request

Contract Management

Contract Request

Contract Repository

Pricing Terms

Contract Signatures

Contract Compliance

Custom Fields

Strategic Sourcing

Sourcing Request

Strategic Sourcing

Sourcing Request

RFQ/RFP

Award Management

Custom Awards

Custom Forms

Questionnaires

Source Scenarios

Sourcing Templates

Flow Customizations

Travel & Expense Management

Expense Request

Travel & Expense Management

Expense Request

Expense Report

Expense OCR

Card Reconciliation

Receipts Inbox

App Integrations

Custom Fields

Data and Analytics

Spend Analytics

Data and Analytics

Spend Analytics

Supplier Analytics

Contract Analytics

Value Engineering

Demand Planning

Integrations

Catalog Integrations

Integrations

Catalog Integrations

ERP Integrations

Payment Integrations

Supplier PO Integrations

Supplier Inv Integrations

Integration Gateway

Payments

Supplier Payments

Payments

Supplier Payments

Expense Reimbursements

Dynamic Discounts

Factoring

There’s a lot more.

Zapro stands out by comprehending business needs, delivering unparalleled scope and versatility, ensuring smooth scalability with the top spend management tool. Experience expansion without change management concerns, powered by our solution.

Guided Procurement

Simple forms lead employees to gather all requirements for all stakeholders.
Approval matrix establishes milestones required for various spend categories.
Approval rules ensure appropriate stakeholders participate in the process depending on the request.
Create custom forms with call-outs for factors like attachments, URLs, text, multiple choice, date, etc., to capture requirements.
Configure integrations with software used by stakeholders to trigger and align with existing workflows.

Corporate Cards

Workflow to request and approve temporary change in spend limit for virtual and physical cards.
Manage all GL sync rules for virtual cards in one place with bulk-edit workflows. Workflow for manager approval of physical card transactions before syncing to GL.
Detailed audit log for all changes made for all cards: spend limits changed, card owners transferred, system-driven locks on the card per compliance policies.
Receipt compliance — opt cards out of reminders, lock cards if receipts are not attached within configurable number of days.
Proactive fraud alerts and self-serve handling by employees via mobile app / web / email.
Subscription management: keep records of contracts / related info when a card is created, and key contact personnel with the vendor.

AP Automation

Invoice Capture via OCR, Supplier Portal, PO Flip, Contract Based, Recurring Invoices
Invoice processing, matching, and tolerance with 3-way & 2-way matching.
Touchless invoice generation for successful matches.
Exception and Dispute handling for invoices that fail matching.
Customized line taxation for different customer needs.
Handling non-PO items in PO-backed invoices and vice versa.
Customized & Automated Tax Codes and Tax Rates application at Invoice Header and Line Level.
Seamless integrations to ERP’s.

Expense Management

Advanced expense policies (time, budget, and field-based policies).
Automated GL coding.
Receipt inbox to store receipts for later processing.
Automatic mileage calculation based on origin and destination address or current location on mobile device.
Specify whether an employee is paid via Airbase or through a separate process (helps with international employees).
Full expense request creation and approval workflow support on mobile app.
Slack integration for employee updates and approval workflow.
Specific expense GL categories.
Billable expenses.
Multi-destination mileage expenses.

Request and Approval Workflows

Granular rule builder for request routing based on department, subsidiary, vendor, amount, GL category, GL tags, and many other dimensions.
Additional support for approval policies based on GL tags like class, location, cost center, customer / project, etc.
Unique departmental approval policies.
Approval groups — require everyone in the group to approve or one member. Sequential and parallel approvals within the group.
Separate request routing policies for recurring virtual cards, one-time virtual cards, bill payments, expenses, and POs.
Simulate employee requests to make sure your advanced approval policies are correctly defined.
Support for fallback approver in case no rules match.
Consistent approval workflow experience for requesters and approvers across all non-payroll spend (corporate cards, bill payments, POs, expenses).
Build policies with Observers to automatically notify users of relevant events associated with a spend request.
Customize your spend request forms to capture the spend information needed by internal teams. (IT, Security, Procurement, etc.)

Integration

Microsoft Office 365 & Google SSO.
Okta, OneLogin and SAML provider SSO support.
Automatic provisioning/deprovisioning with 27 HRIS systems, Okta, OneLogin, SCIM.
Deep API integrations with QuickBooks Online & Desktop, Intacct, NetSuite, Xero GLs that sync projects, segments, custom fields, and amortization templates (as supported by the GL).
Manage all spend request workflows via Slack integration.

Multi-Subsidiary, Multi-Currency Support

One platform to manage subsidiaries with consolidated and subsidiary-specific reporting across all non-payroll spend.
Support for 200+ countries.
Support for 145+ currencies.
Free international payments in local currency.
Competitive rates for USD wires to other countries.

Accounting Policies

Customizable accounting policies that can be assigned to users provide the following benefits:
Set virtual card and physical card sync rules to automatically categorize transactions to the appropriate GL account, subsidiary and tag.
Auto-populate GL tags (class, department, location, etc.) based on employee who is spending money.
Customize receipt compliance rules. Remove the requirement to upload receipts for expenses under a certain dollar value.
Configure which GL categories and tags are shown in drop-downs to users.
Set aliases for GL categories at the policy level.
Create unlimited accounting policies.

Moblie App

Zapro offers a rich mobile app with support for the following workflows:
Approvals across all spend methods — corporate cards, bills, expenses.
Create a new expense request.
Add and upload receipt.
Review status of expense requests.
Receipt inbox to capture receipts for later attachment to physical card transactions and expense requests.
Physical card related workflows — review transactions, attach receipts and categorize transactions, submit transactions for approval, lock / unlock card.

Tax Compliance