In this guide
Quick answer
Smartsheet costs $9 per Member per month on Pro and $19 on Business, billed annually ($12 and $24 billed monthly). Enterprise and Advanced Work Management are quote-only. A 25-Member team on Business pays $5,700 a year at list price, or $7,200 on monthly billing. There is no free plan.
Key takeaways
- Cheapest paid plan: Pro at $9 per Member per month, billed annually, for up to 10 Members.
- Most teams need Business at $19, for timeline view, unlimited automations and free Guests.
- Biggest hidden cost: SAML SSO only comes with quote-only Enterprise, which needs 10+ Members.
- Best way to save: move non-owners to free Contributor access before every true-up.
Smartsheet looks like a spreadsheet and is priced like a seat-based SaaS tool, which is where the surprises start. Its free plan is gone, Pro stops at 10 Members, and the features IT usually asks for sit in quote-only tiers.
This guide breaks down each plan, who counts as a paid Member, and where the bill quietly grows, using prices from Smartsheet's official pricing page.
How much does Smartsheet cost?
Pro
$9
$12 monthly
1 to 10 Members, unlimited Contributors, Gantt, calendar, board and table views, 250 automations per month, 20 GB storage
Business
$19
$24 monthly
3+ Members, unlimited Guests and Contributors, timeline view, unlimited automations, 1 TB storage, 250 MB attachments
Enterprise
Custom
10+ Members, SAML-based SSO, directory integrations, portfolios, unlimited attachment storage
Advanced Work Management
Custom
Control Center, Dynamic View, Data Shuttle, Connectors, DataMesh, Calendar App, Pivot App, Premium Support
Smartsheet (Pro, Business, Enterprise, Advanced Work Management). Source: www.smartsheet.com, Prices verified 21 September 2026
Smartsheet bills Members, the people who create and own sheets; Contributors (and Guests on Business) edit shared items for free, so the real bill depends on who is classed as a Member. Pro caps out at 10 Members, Business needs at least 3 and Enterprise at least 10. Smartsheet can admit Provisional Members who get full access before they are paid for; these are reviewed and trued up quarterly on annual plans and monthly on monthly plans, so seat counts can rise between renewals.
What each Smartsheet plan includes
| Feature | Pro | Business | Enterprise | Advanced Work Management |
|---|---|---|---|---|
| Paid Members | 1 to 10 | 3+ | 10+ | Custom |
| Free collaborators | Contributors | Guests and Contributors | Guests and Contributors | Guests and Contributors |
| Gantt, calendar, board and table views | Included | Included | Included | Included |
| Timeline view | Not included | Included | Included | Included |
| Automations | 250 per month | Unlimited | Unlimited | Unlimited |
| Storage | 20 GB | 1 TB | Unlimited | Unlimited |
| Max attachment size | 30 MB | 250 MB | 250 MB | 250 MB |
| SAML SSO and directory integrations | Not included | Not included | Included | Included |
| Portfolios | Not included | Not included | Included | Included |
Smartsheet cost calculator
Your estimate
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per year at list price
- per member per month
- —
- Billed
- —
- 3 years
- —
List prices only. Taxes, custom quotes and negotiated discounts are not included.
Hidden costs to budget for
| Scenario | Annual cost | Change |
|---|---|---|
| Business, billed annually (25 Members) | $5,700 | Headline price |
| Business, billed monthly (25 Members) | $7,200 | +$1,500 |
| Business annually after reclassifying 10 people as free Contributors (15 Members) | $3,420 | -$2,280 |
- No free plan any more. Smartsheet has retired its permanent free plan, so every user who needs to own sheets becomes a paid Member after the trial.
- Pro stops at 10 Members. Team number 11 forces a move to Business at $19 annually, more than double the Pro rate.
- Provisional Member true-ups. People admitted as Provisional Members get full access first and are reviewed for billing later, quarterly on annual plans.
- Automation cap on Pro. Pro includes 250 automations per month. Workflow-heavy teams hit the cap and are pushed to Business for unlimited automations.
- Premium add-ons. Dynamic View, Data Shuttle, Control Center, DataMesh and Connectors are sold in Advanced Work Management or as quoted add-ons, not in Business.
Which Smartsheet plan should you choose?
- Pro. Choose if 10 or fewer people own sheets and 250 automations a month is enough.
- Business. Choose if you need timeline view, unlimited automations, free Guests or more than 10 Members.
- Enterprise. Choose if IT requires SAML SSO, directory integrations or portfolio views.
- Advanced Work Management. Choose if a PMO needs Control Center templates, Dynamic View and Data Shuttle bundled.
Is Smartsheet worth the price?
Smartsheet is fairly priced for spreadsheet-minded teams on Business, because free Contributors and Guests keep the paid Member count low. It gets expensive fast once SSO, Control Center or Dynamic View are needed, since all of them move you into quote-only territory.
You are likely overpaying if: Most of your paid Members only update rows others created, or you bought Business for 3 to 10 people who never use timeline view or more than 250 automations a month.
How to pay less for Smartsheet
- Reclassify Members. Audit who actually creates and owns sheets. Everyone else can edit as a free Contributor, and on Business, as a Guest.
- Watch Provisional Members. Review Provisional Members before each true-up so temporary access does not become a paid seat by default.
- Commit annually. Business drops from $24 to $19 per Member per month on annual billing, and Pro from $12 to $9.
- Stay on Pro while you can. Teams of 10 or fewer owners who live within 250 automations a month pay less than half the Business rate.
- Unbundle premium add-ons. Ask for Dynamic View or Data Shuttle only where a named workflow needs them, instead of buying Advanced Work Management for everyone.
- Get competing quotes. monday.com Work Management starts at $9 per seat and Asana Starter at $10.99, which gives real leverage on Enterprise quotes.
Copy-ready renewal email
Hi [Account manager], Our Smartsheet renewal is on [renewal date]. We reviewed usage: [active Members] of [licensed Members] created or owned sheets in the last 90 days, and [number] people only edit as Contributors. We would like to renew at [target Members] on [plan], with Provisional Members reviewed with us before any true-up and any price increase capped at [cap]. We are also pricing monday.com and Asana. Can you share your best offer by [date]?
Smartsheet alternatives and what they cost
| Tool | Entry price | Cheaper when |
|---|---|---|
| monday.com Work Management | $9 per seat per month (Basic, annual, 3-seat minimum) | Your team wants boards and dashboards more than grid-style sheets |
| Asana | $10.99 per user per month (Starter, annual) | Work is task and project based rather than spreadsheet based |
| ClickUp | $7 per user per month (Unlimited, annual) | You want the lowest per-seat price and unlimited storage |
The bigger picture: why Smartsheet bills drift
Smartsheet spend drifts because the Member count moves on its own. Project leads add collaborators, some get Provisional Member access, true-ups land quarterly, and the PMO buys add-ons like Dynamic View on a separate order. Nobody sees the whole picture until the renewal quote arrives.
Leavers stay billable
Smartsheet seats outlive the people who used them.
Owners, seat counts and renewal dates for every vendor in one place.
The notice window closes
Smartsheet renews at list price with last year's seat count.
Renewal alerts on every contract
The owner is alerted before renewals and expiries, with the signed terms one click away.
Teams buy their own accounts
Departments upgrade on a card without checking what the company already owns.
Purchase requests with approvals
Requests route and get approved before anyone buys; Z1 "Prompt to buy" keeps it fast.
Charges nobody approved
Mid-term seat additions land outside the original PO.
AP automation with PO matching
Invoices are matched to POs and receipts before payment.
No view of total software spend
Spend is spread across cards, invoices and entities.
Spend by vendor and category, synced two ways with your ERP.
The bottom line
Start on Pro if 10 or fewer people own sheets, move to Business when you need timeline view, automations at volume or free Guests, and treat Enterprise as a negotiation rather than a price list. Before each true-up and renewal, check who really needs to be a Member. Zapro keeps that Member audit, the renewal date and every Smartsheet add-on in one place so the habit actually happens.
Smartsheet pricing FAQs
How much does Smartsheet cost per user?
Smartsheet Pro costs $9 per Member per month billed annually or $12 monthly, and Business costs $19 annually or $24 monthly. Only Members are billed. Contributors can edit shared items for free on both plans, and Business also allows free Guests.
Is there a free version of Smartsheet?
No. Smartsheet has retired its permanent free plan and now offers a free trial instead. After the trial, anyone who creates or owns sheets needs a paid Member seat, though free Contributors can still edit items that are shared with them.
How much is Smartsheet Enterprise?
Smartsheet does not publish an Enterprise price. It is quoted by sales and requires at least 10 Members. Advanced Work Management, which bundles Control Center, Dynamic View and Data Shuttle, is also custom priced, so expect a quote rather than a list price.
Can you get a discount on Smartsheet?
The clearest published discount is annual billing, which cuts Business from $24 to $19 and Pro from $12 to $9 per Member per month. Larger savings come from reclassifying non-owners as free Contributors and negotiating Enterprise quotes against monday.com or Asana.
Is Smartsheet cheaper billed annually?
Yes. Annual billing saves $3 per Member per month on Pro and $5 on Business. For a 25-Member Business team that is $7,200 a year on monthly billing versus $5,700 on annual billing, a saving of $1,500.
What is the cheapest alternative to Smartsheet?
ClickUp Unlimited is one of the cheapest mainstream options at $7 per user per month billed annually. monday.com Basic starts at $9 per seat with a 3-seat minimum, and Asana Starter costs $10.99 per user billed annually.
