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Procurement Process 2026: Expert Guide to Smarter Decisions

Master the procurement process with this step-by-step guide. Boost efficiency, cut costs, and build stronger supplier relationships with ease.

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By Industry

Our adaptable procurement solution delivers efficiency and cost savings for every industry.

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Zapro empowers every person in the procurement process to achieve their goals.

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Buy from Amazon. Approve in Zapro. Track everything.

Punch-In or Punch-Out, every order flows through your approvals, budgets, and books without you lifting a finger.

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TRUSTED BY LEADING BRANDS

Paylocity problems

Why Smart Companies Choose a Paylocity Alternative

HR Focused Platform

HR Focused Platform

Paylocity handles HR tasks like onboarding and payroll only. Zapro is a specialized finance automation platform that manages procurement, vendor relationships, AP, and all organizational spend.

No Procurement Tools

No Procurement Tools

Paylocity lacks capabilities for creating purchase orders POs, managing requisitions, or vendor sourcing. Zapro handles the entire spend lifecycle end to end, from need identification to payment.

Missing AP Automation

Missing AP Automation

Paylocity does not manage incoming invoices, three way matching, custom approvals, or payment execution outside of payroll. Zapro eliminates manual finance work by automating every AP step.

No Spend Visibility

No Spend Visibility

Finance teams using Paylocity for HR lack real time, non payroll Spend Visibility. Zapro offers complete analytical dashboards to track budgets and committed funds instantly.

Limited Integrations

Limited Integrations

Paylocity integrates mainly with other HR and benefits tools. Zapro is built to connect deeply with core financial systems, ERPs, and accounting platforms.

Pricing Per Employee

Pricing Per Employee

Paylocity's pricing scales based on employee headcount. Zapro offers predictable, business tier pricing focused on financial throughput, providing a clear and affordable cost structure.

Compare

Zapro vs Paylocity: Finance Automation vs HR Automation

We know modern businesses rely on a connected ecosystem. Zapro integrates seamlessly with your ERP, CRM, accounting, and procurement platforms.

Procure to Pay Automation
AP Automation
Spend Analytics
Vendor Management
Integrations
Pricing

Start Free Trail
Delivers complete P2P coverage across all non-payroll spending, from request to payment.
Includes full invoice processing automation, approvals, and integrated payment capabilities.
Provides real-time insights into committed spend, budgets, and cash flow.
Robust features for managing contracts, compliance, and the full vendor lifecycle.
Built to connect deeply with ERP and core finance systems.
Fixed business tier pricing that offers predictability and value.

Paylocity

Lacks procurement functionality as it is dedicated solely to HR and workforce management.
Does not handle Accounts Payable (AP) for general business expenses or vendor invoices.
Lacks spend analytics as its reporting is focused on payroll and HR metrics.
Does not offer vendor management for external suppliers and service providers.
Integrations are primarily focused on HR and benefits tools.
Costs are structured per employee, which is ideal for payroll but less predictable for P2P.

Built to Outperform

Why Zapro Outperforms Paylocity

Built for finance

Built for finance

Ensures compliance, audit trails, and reporting accuracy tailored to the needs of the CFO and procurement leaders.

Full P2P coverage

Full P2P coverage

Automates the complete spend lifecycle, giving organizations end to end control over committed spending and cash flow.

Real time budget controls

Real time budget controls

Proactively check purchase requests against available budget before any money is committed or spent.

Advanced AP workflows

Advanced AP workflows

Implement sophisticated approval chains, automated invoice processing, and seamless payment scheduling.

Unified vendor data

Unified vendor data

Centralize all vendor information, contracts, and compliance data for easier Vendor Management and risk control.

Deep Integrations Beyond HR

Deep Integrations Beyond HR

Connect to the systems that matter most to finance, including SAP, Oracle, QuickBooks, and others.

Customers Testimonial

Don't take our word for it. Take theirs.

Implementing Zapro improved our vendor coordination significantly, leading to a substantial reduction in costs and faster vendor onboarding.

- Akhil Sikri

CTO, zolo

10,000+

Vendors Onboarded

70%

Faster Activation

Zapro's strategic sourcing tools have allowed us to negotiate superior contracts and realize significant cost savings.

- Frank Esmeijer

Vice President Development, Bob W

30+

Countries Supported

80%

Fewer Manual Compliance Tasks

Zapro made procurement effortless with a user-friendly interface and stellar support. Our team and suppliers adapted quickly, and we’re now seeing faster approvals and smoother collaboration.

- Maria Rowan

Business Controller, Repromed

15k+

Risk Checks/Day

40+

Compliance Frameworks

Pricing

A procurement solution that saves you money without cutting corners

Spark

$299 /per month

For Startups and Small Teams

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Key Feature
  • Full Zapro Core Suite
  • Manage up to 10 vendors
  • Onboard up to 10 users
  • Basic Z-One AI Core Alerts
  • Email Support

Growth (Premium)

$699 /per month

For Streamlining Growing Businesses

Get Started
Key Feature
  • Full Zapro Core Suite
  • Manage up to 100 vendors
  • Onboard up to 50 users
  • Smart Classification and Alerts in Z-One
  • Priority Email and Chat Support

Scale (Enterprise)

Custom

For Large Orgs Needing Customization

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Key Feature
  • Full Zapro Core Suite
  • Manage up to 1000 vendors
  • Onboard unlimited users
  • Insights adn Benchmarking in Z-One
  • Dedicated CSM, 24/7 Priority Support

Answers

Frequently Asked Questions

How does Zapro compare to Paylocity?
Paylocity is a specialized platform for HR, payroll, and benefits. Zapro is a specialized finance automation platform that manages the entire procure to pay P2P process, Accounts Payable AP, vendor relationships, and organizational spend control. They address two different critical business functions.
Does Zapro manage invoices & payments?
Yes. Zapro includes full AP automation capabilities, managing invoice intake via various methods, automated three way matching, custom workflow approvals, and integration with payment systems for vendor disbursement.
Can Zapro integrate with HR platforms?
Yes. While Zapro focuses on finance, it offers integration capabilities to sync critical data points, such as employee lists and cost centers, with HR platforms like Paylocity, ensuring financial and departmental data remains harmonized.

Move Beyond Card-Based Controls

Experience total spend automation with Zapro

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