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New Release

Procurement Process 2026: Expert Guide to Smarter Decisions

Master the procurement process with this step-by-step guide. Boost efficiency, cut costs, and build stronger supplier relationships with ease.

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By Industry

Our adaptable procurement solution delivers efficiency and cost savings for every industry.

By Personas

Zapro empowers every person in the procurement process to achieve their goals.

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New Release

Buy from Amazon. Approve in Zapro. Track everything.

Punch-In or Punch-Out, every order flows through your approvals, budgets, and books without you lifting a finger.

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Zapro + PayFabric: Unifying Payments & Procurement in One Platform

Through the partnership between Zapro and Nodus’ PayFabric, enterprises can now connect procurement, vendor management, and payments in one unified solution, seamlessly embedded in everyday operations.

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Manual Payment Processes Can’t Keep Up
with Modern Finance

suppliermanagementproblem
The Risks

3 major challenges of disconnected payment and procurement workflows

Managing payments and procurement in separate systems creates blind spots, delays, and financial risks that impact overall business efficiency.

  • Inconsistent data between finance and procurement causes reconciliation delays.
  • Lack of real-time validation increases exposure to payment fraud.
  • Fragmented workflows slow down cash flow and reduce financial visibility.

Integrated Capabilities for
Smarter Financial Management

Zapro’s unified modules, including Procure to Pay (P2P), Order to Cash (O2C), Vendor Management,
and Inventory Management, are now powered by PayFabric’s cloud based payment platform.
The result: faster payments, lower friction, and better financial control.

PayFabric Integration

Business Impact

  Vendor payments and built in validation

   Reduce AP friction and improve supplier trust with fast, reliable payments.

  Customer payment links and AR automation

   Accelerate receivables and boost cash flow visibility with easy payment options.

  Bank account validation and security

  Mitigate fraud, ensure compliance, and streamline vendor onboarding.

 P Card issuance and reconciliation

  Enable secure, trackable spend on inventory and tie it directly to budgets.

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The Power of Partnership

Single Source of Truth

A unified platform for all payables and receivables data, eliminating reconciliation headaches.

Faster Cash Flow

Accelerated payment cycles, reducing Days Sales Outstanding (DSO) and optimizing Days Payable Outstanding (DPO).

Security & Compliance

Advanced fraud control, tokenization, and built in PCI DSS compliance across all
global transactions.

Seamless Automation

Automated payment processing, validation, and reconciliation, saving countless hours form finance teams.

Real-Time Visibility

Gain instant insights across every transaction with live dashboards and analytics, empowering smarter financial decisions and proactive cash management.

KPI Dashboard

Scalability for Growth

Easily support expanding transaction volumes and global operations with flexible integrations that grow alongside your business.

Punch In

Pay Vendor Bills. Zapro
Handles the Rest.

Your AP team processes payments right inside Zapro like they always do.
PayFabric steps in silently to handle the secure, validated transaction.

1. AP reviews invoices in Zapro.
2. Payment request is routed through internal approval workflow.
3. Click “Send Payment“ in Zapro.
4. PayFabric securely processes vendor payment and handles bank validation.
5. Transaction data instantly flows back to Zapro and your ERP.
6. Vendors receive instant Payment Confirmation.

Control, compliance, and clean data
with every payment.

Auto Validated Accounts

Vendor bank account details are validated at onboarding, mitigating fraud risk before payments are sent.

Real Time Reconciliation

Customer payments sync automatically to your Zapro ledger, accelerating the closing process.

Secure Transactions

Payments are processed with advanced tokenization, keeping sensitive data protected and ensuring compliance.

Dynamic Approvals

Multi Channel Acceptance

Accept payments via cards, ACH, and more, providing seamless customer experience.

Budget Lock In

Payments are checked against live budget spend before being released.

Punch-Out Catalog

Enhanced Compliance

All AR transactions follow strict compliance and security standards.

Why Zapro + PayFabric

Without Zapro + PayFabric

With Zapro + PayFabric

  Payments happen outside of the core platform; zero visibility for procurement.

   Single Source of Truth: Payments, budgets, and spend are unified in one dashboard.

  Vendor bank detail validation is a manual, risky process prone to fraud.

   Mitigated Risk: Bank accounts are automatically validated and transactions secured by PayFabric.

  Reconciliation is a manual, month end chore involving multiple systems.

  Instant Reconciliation: Automation eliminates manual data entry and speeds up month end close.

  Finance and Procurement operate in separate data silos, leading to friction.

 Frictionless UX: One unified platform for payments, validation, and spend management.

Less chaos. More control. Straight
from the people using it.

akhil

“Implementing Zapro improved our vendor coordination significantly, leading to a substantial reduction in costs and faster vendor onboarding.”

— Akhil Sikri CTO, zolo

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frankesmeijer

“Zapro’s strategic sourcing tools have allowed us to negotiate superior contracts and realize significant cost savings.”

— Frank Esmeijer Vice President Development, Bob W

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Maria Rowan

“Zapro made procurement effortless with a user-friendly interface and stellar support. Our team and suppliers adapted quickly, and we’re now seeing faster approvals and smoother collaboration.”

— Maria Rowan Business Controller, Repromed

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FAQs

Can I make vendor payments directly from Zapro using PayFabric?

Yes. PayFabric connects seamlessly with Zapro’s P2P workflow, letting you process secure, validated vendor payments without switching platforms.

Does PayFabric support global transactions?

Absolutely. PayFabric supports multi-currency and cross-border transactions while maintaining PCI DSS compliance.

How do payment approvals work?

Every payment request follows Zapro’s built-in approval hierarchy, ensuring compliance before processing through PayFabric.

Can PayFabric automate reconciliation?

 Yes. All payment data automatically syncs with invoices and POs in Zapro, ensuring accurate, real-time reconciliation.

How long does it take to integrate PayFabric with Zapro?

Integration is quick and cloud-based — most organizations are up and running within days, with no heavy setup required.